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Fay Jones Collection 1935-2005 (MC 1373)

Series II

Professional Records, 1954-1998

The professional records offer a wide variety of the kinds of information kept in an architect’s business office. Divided into project and non-project files, materials include: correspondence, appointment books, telephone message books, lists of prospects, licenses, registrations, employee records, and other operational documents.

Subseries 3
Office Non-Project Files
Prospects and Inquiries, 1954-1997
3 Boxes

Arranged chronologically, the files consist of letters from prospective clients, letters from Jones’s firm about possible projects, and letters of inquiry involving employees. One file deals with the proposal for a William Jefferson Clinton Presidential Library to be designed by Jones in Fayetteville, Arkansas, 1994.

Box     File      Title

1        1          Correspondence, 1958-1959.

          2          Correspondence, January-April 1960.

          3          Correspondence, May-December 1960.

4          Correspondence, January-July 1961.

5          Correspondence, August-December 1961.

6          Correspondence, January-May 1962.

7          Correspondence, June-December 1962.

8          Correspondence, 1963.

9          Correspondence, January-June 1964.

10        Correspondence, July-December 1964.

11        Correspondence, 1965-1966.

12        Correspondence, 1967-1968.

13        Correspondence, Undated.

14        Correspondence, Unanswered, 1960-1963.

15        Correspondence, Unanswered, 1964.

16        Correspondence, Unanswered, 1965-1972

17        Correspondence, Unanswered, Undated.

 

2        1          Correspondence, 1965-1978. 

2          Correspondence, 1969-1972.

3          Correspondence, 1975-1977.

4          Correspondence, 1978-1979.

5          Correspondence, 1980-1982.

6          Correspondence, 1983-1984.

7          Correspondence, 1984-1986.

8          Correspondence, 1987-1989.

9          Correspondence, January-May 1990.

10        Correspondence, June 1990.

11        Correspondence, July-December 1990.

12        Correspondence, Kansas City Art Institute, 1990-1991.

13        Correspondence, Kansas City Art Institute, 1990-1991.

14        Correspondence, 1991.

15        Correspondence, January-July 1992.

       1          Correspondence, Proposed Clinton Presidential Library and Museum, 1994.

          2          Correspondence, Westerfield, 1991-1994.

          3          Correspondence, August-December 1992.

          4          Correspondence, 1993.          

          5          Correspondence, Missouri Botanical Garden, 1993.

6          Correspondence, 1994.

7          Correspondence, 1995.

          8          Correspondence, 1996-1997.

          9          Correspondence, University of Florida, 1996.

Subseries 4
Office Non-Project Files
Professional Organizations, 1950-2000
6 Boxes

The files indicate the connections between Jones’s office and groups such as the American Institute of Architects (AIA), the Fallingwater Advisory Committee, the American Wood Council, and a few documents from the National Committee of Architectural Boards (NCARB).  They also include records of professional office procedures and staff rosters.

Box     File      Title

1          1          American Plywood Association, ca. 1950-1990.

            2          American Wood Council, ca. 1950-1990.

            3          Architectural Contracts/Contracts with Engineers, ca. 1950-1990.

            4          Architectural Digest, ca. 1950-1990.

            5          Architectural Record, ca. 1950-1990.

            6          Arkansas Board State Board of Architects, NCARB, ca. 1950-1990.

            7          Books - Requests for Material for Publication in Books by Others, ca. 1950-1990.

            8          Contractors - Miscellaneous Information, ca. 1950-1990.

            9          Consults, ca. 1950-1990.

            10        Concrete Handbook - Al Green (Missing), ca. 1980.

            11        Building Stone Institute Magazine, ca. 1950-1990.

            12        The Arkansas Carousel (Over the Jumps), 1991.

2          1          Fallingwater Advisory Committee, Correspondence and Meeting Minutes, 1990-1997.

            2         Fallingwater Advisory Committee, Material on House and Grant Proposals, 1990-1994.

            3          Fallingwater Advisory Committee, Documentation of Historic Landscape and Current Photographs, 1993.

            4          Franciscan Community for the Arts, 1981.

            5          Tobias Guggenheimer, 1991-1992.

            6          International Masonry Institutes, 1975-1977.

            7          Masonry Wall, Design Data, 1966.

            8          Masonry and Stone Products, 1969-1972.

            9          Johnson’s Wax Theme and Variation, Undated.

            10        Steel, Design Data, Undated.

3          1          Architectural Writing about Jones’s Chapels, 1977-1984 and 1993.

            2          Architectural Photography and Photographic Equipment, 1976-1989.

            3          Lettering, Undated.

            4          Letterhead Samples, Undated.

            5          Graphics, 1980-1986.

            6          Architectural Publications, 1970-1980.

            7          Quotations, Undated.

            8          Southern Accents, 1982.

            9          Progressive Architecture, 1981-1991.

            10        ARCHIDEK, 1998.

4          1          Office Stationery and Forms, Undated.

            2          Pamphlets, Architectural Service and Bid Forms, Undated.

            3          Red Cedar and Handsplit Shake Bureau, 1982-1985.

            4          Saw-Kerf Themes and Profiles, 1978.

            5          Search for Shelter, 1991-1992.

            6          Slides,Photos Sent, and To Be Returned, 1979-1987.

            7          Sweets, Catalog Files, 1977-1994.

            8          Office Expenses, 1988-1989.

            9          List of Employees, 1973-1996.

            10        Multiple Benefit Trusts, 1982-1984.

            11        Reply to Phone Calls and Letters, 1982-1986.

            12        Notes, Names, Contacts, 1965-1990.

            13        Lists of Employees at Jones & Jennings, 1965-1996.

5          1          Standard Documents and Forms of the AIA, 1950s-1960s.

            2          AIA Statement of Professional/Architect’s Services, 1968.

            3          AIA Member Resource Catalogs, 1982.

            4          AIA Governmental Affairs Review, 1971.

            5          AIA Fellows Directory and Rosters, 1984-1988.

            6          AIA Endowment Fund, 1992-1994.

            7          American Institute of Architecture Students (AIAS) and Crit, 1970.

            8          Architecture:  The AIA Journal, 1983-1986.

6          1          AIA Arkansas Chapter, 1966, 1971 and 1990s.

            2          Oklahoma Chapter, 1965.

            3          Middle Tennessee Chapter, 1993.

            4          St. Louis Chapter, 1988.

            5          AIA Memo, 1970-1984.

            6          AIA Memo, 1990-1993.

            7          AIA Architect, 1995, 1997 and 2000.

            8          AIA Press Catalog, 1992 and 1995.

            9          Vital Questions, “The People are the City”, 1971.

Subseries 5
Office Non-Project Files
Appointment Books, 1966-1997
15 Boxes

Annual pocket notebooks record Jones’s personal and business activity in a meticulous, easy to read, and well preserved form. Included is one notebook that was kept by John Womack when he was an employee in the 1970s.

Box     File      Title

1          1          1 Volume, January-December 1966.

            2          11 Volumes, January-April and June-December 1967.

            3          12 Volumes, January-December 1968.

            4          12 Volumes, January-December 1969.

            5          12 Volumes, January-December 1970.

            6          1 Volume, Undated.

            7          12 Volumes, January-December 1971.

            8          12 Volumes, January-December 1972.

            9          11 Volumes, January-May and July-December 1973.

            10        12 Volumes, January-December 1974.

            11        Miscellaneous Sheets, January 13-January 20, 1976.

2          1          13 Volumes, January-December 1975, (Note: yearly calendar included).

            2          13 Volumes, January-December 1976, (Note: yearly calendar included).

3          1          13 Volumes, January-December 1977, Note: yearly calendar included).

            2          13 Volumes, January-December 1978, (Note: yearly calendar included).

4          1          13 Volumes, January-December 1979, (Note: yearly calendar included).

            2          13 Volumes, January-December 1980, (Note: yearly calendar and address book included).

5          1          13 Volumes, January-December 1981, (Note: yearly calendar included).

            2          13 Volumes, January-December 1982, (Note: yearly calendar included).

6          1          13 Volumes, January-December 1983, (Note: yearly calendar included).

            2          13 Volumes, January-December 1984, (Note: yearly calendar included).

7          1          13 Volumes, January-December 1985, (Note: yearly calendar included).

            2          13 Volumes, January-December 1986, (Note: yearly calendar included).

8          1          13 Volumes, January-December 1987, (Note: yearly calendar included).

            2          13 Volumes, January-December 1988, (Note: yearly calendar included).

9          1          13 Volumes, January-December 1989, (Note: yearly calendar included).

            2          13 Volumes, January-December 1990, (Note: yearly calendar and address book included).

10        1          13 Volumes, January-December 1991, (Note: yearly calendar included).

            2          13 Volumes, January-December 1992, (Note: yearly calendar included).

11        1          13 Volumes, January-December 1993, (Note: yearly calendar included).

            2          13 Volumes, January-December 1994, (Note: yearly calendar included).

12        1          13 Volumes, January-December 1995, (Note: yearly calendar included).

            2          13 Volumes, January-December 1996, (Note: yearly calendar included).

13        1          13 Volumes, January-December 1997, (Note: yearly calendar included).

            2          11 Volumes, January-December 1998, (Note: April is not included).

14        1          Address Cards and Notes on Phone Calls with Clients, Undated.

15        1          Notebooks Kept by John Womack, 1975-1976 and 1978.

            2          Appointment Notes, 1967.

Subseries 6
Office Non-Project Files
Telephone Message Books and Business Cards, 1972-1997
4 boxes

These books were kept in Jones’s office near the telephone. Incoming calls and the occasional response were recorded. The business cards indicate the variety of professional contacts made by the firm.

Box     File      Title

1        1          June 1984 – July 1986, 1972, (2 books).

          2          September 16, 1985 - March 9, 1988, (4 books).

3          March 9, 1988 - September 26, 1988, (4 books).

4          September 28, 1988 - March 17, 1989, (4 books). 

5          March 17, 1989 - August 29, 1989, (4 books).

6          September 8, 1989 - February 2, 1990, (4 books).

2        1          February 2, 1990 – July 24, 1991, (4 books).

2          May 15, 1990 - October 31, 1990, (4 books).

3          October 25, 1990 - March 8, 1991, (4 books).

4          March 11, 1991 - October 16, 1991, (4 books).

5          August 28, 1991 - February 6, 1992, (4 books).

6          February 7, 1992 - October 5, 1992, (4 books).

3        1          June 23, 1992 - January 28, 1993, (4 books).

          2          January 29, 1993 - July 30, 1993, (4 books).

3          July 30, 1993 - February 22, 1994, (4 books). 

4          February 1, 1994 - October 27, 1994, (4 books).      

          5          April 19, 1994 -August 21, 1995, (4 books).

6          April 3, 1995 - January 29, 1996, (4 books).

4        1          June 7, 1995 - November 17, 1997, (4 books). 

2          May 24, 1996 - January 20, 1997, (4 books). 

3          January 21, 1997 - August 25, 1997, (3 books). 

4          July 29, 1997 - October 30, 1997, (2 books).

          5          Business Cards, Undated.

          6          Business Cards, Undated.

          7          Business Cards, Undated.

Subseries 7
Office Non-Project Files
Licenses and Registrations, 1953-1994
4 Boxes

Fay Jones was licensed to practice architecture in several states. Registrations and licenses had to be renewed periodically. The records are arranged by state. Some records were generated by The National Council of Architectural Registration Boards (NCARB).

Box     File      Title

1        1          Alabama, Colorado, Florida, Louisiana - Registrations and Licenses, 1953-1990.

          2          Alabama - Roster of Architects, 1953-1990.

          3          Arkansas - Registrations and Licenses, 1953-1990.

          4          Arkansas - Roster of Architects and Contractors, Manual for General Engineering, Services, 1953-1990.

5          California - Registrations and Licenses, 1953-1990.

6          California - Exam Information, 1953-1990.

7          Colorado - Roster of Architects, 1953-1990.

8          Kentucky - Registrations and Licenses, 1953-1990.

9          Illinois - Registrations and Licenses, 1953-1990.

2        1          Maryland - Registrations and Licenses, 1953-1990.

          2          Massachusetts - Registrations and Licenses, 1953-1990.

3          Massachusetts - Regulation Filing and Publication, 1953-1990.

4          Michigan - Registrations and Licenses, 1953-1990.

5          Mississippi - Registrations and Licenses, 1953-1990.

6          Mississippi - Rules and Regulations, Roster of Architects, 1953-1990.

7          Missouri - Registrations and Licenses, 1953-1990.

8          Oklahoma - Registrations and Licenses, 1953-1990.

9          Oklahoma - Rules and Regulations, Roster of Architects and Landscape Architects, 1953-1990.

10        Specs for Streets, Storm Sewers, Curbs and Gutters in City of Little Rock, 1958.

3        1          South Carolina - Registrations and Licenses, 1953-1990.

2          South Carolina - Rules and Regulations, Regulation Law, 1953-1990.

3          Tennessee - Registrations and Licenses, 1953-1990.

4          Tennessee - Roster of Architects, 1953-1990.

5          Texas - Registrations and Licenses, 1953-1990.

6          Texas - Rules and Regulations, Roster of Architects, 1953-1990.

7          Virginia - Registrations and Licenses, 1953-1990.

8          Virginia - Rules and Regulations, 1953-1990.

9          NCARB, 1953-1990.

10        NCARB Correspondence and Applications, 1953-1990.

4        1          Alabama - License, 1977.

2          Arkansas - License, 1977.

3          California - License, 1981.

4          Florida - License, 1984.

5          Kentucky - License, 1994.

6          Louisiana - License, 1976.

7          Massachusetts - License, 1989.

8          Oklahoma - License, 1953.

9          Oklahoma - Licensing Exam Design Problem, 1953.

10        South Carolina - License, 1987.

11        Tennessee - License, 1994.

         12        Virginia - License, 1987.

         13        NCARB Design Test Handbook, Undated.

Subseries 8
Office Non-Project Files
Employee Records, 1967-1997 [Restricted]
6 Boxes

Included in this group are: time sheets, letters of recommendations, requests for employment, and applications. Some of the applications contain resumes and portfolio material.

All boxes in Sub-series 8 are restricted for the confidentiality of identified individuals.

Box     File      Title

1 R      1          Time Sheets, 1970.

2          Time Sheets, 1971.

3          Time Sheets, 1972.

4          Time Sheets, 1973.

5          Time Sheets, 1974.

6          Time Sheets, 1975.

7          Time Sheets, 1976.

8          Time Sheets, 1977.

9          Time Sheets, 1978.

10        Time Sheets, 1979.

11        Time Sheets, 1980.

12        Time Sheets, 1981.

13        Time Sheets, 1982.

14        Time Sheets, 1983.

15        Time Sheets, 1984.

2 R      1          Requests for Letters of Reference, 1960s-1990s.

2          Letters of Recommendation, 1954-1973.      

3          Letters of Recommendation, 1974-1986.

4          Letters of Recommendation, 1987+.

5          Letters of Recommendation, FAIA and FAAR.

6          NCARB, IDP or Reference.

3 R       1          Applications, 1967-1978.

           2          Applications, 1979.

           3          Applications, 1980.

           4          Applications, 1981.

 5          Applications, 1982.

 6          Applications, 1983.

 7          Applications, 1984.

 8          Applications, 1985.

 9          Applications, 1986.

10        Applications, 1987.

11        Applications, 1988.    

4 R     1          Applications, January-June 1989.

2          Applications, July-December 1989.

3          Applications, January-July 1990.

4          Applications, August-December 1990.

5          Applications, January-June 1991.

6          Applications, July-December 1991.

7          Applications, January-March 1992.

8          Applications, April-June 1992.

9          Applications, July-September 1992.

5 R     1          Applications, October-December 1992.

2          Applications, January-July 1993.

3          Applications, August-December 1993.

4          Applications, January-July 1994.

5          Applications, August-December 1994.

6          Applications, 1995.

7          Applications, 1996.

8          Applications, 1997.

6 OV-R   1          Applications, ca. 1990 and Undated.

Subseries 9  
Office-Non Project Files
Joe B. Stratton and Patricia Stratton vs. Fay Jones d/b/a Fay Jones Associates and Joe Ralph Thompson, 1979-1987 [Restricted]
2 Boxes

The Jones firm was involved in one serious legal dispute over the years. The records include initial correspondence and numerous depositions.

All boxes in Sub-series 9 are restricted for the confidentiality of identified individuals.

Box            File      Title

1 R        1          Stratton Lawsuit, Chronology of Stratton Project, 1979-1984.

            2          Stratton Lawsuit, Preliminary Notes, 1982-1985.

            3          Stratton Lawsuit, Court Documents, 1985-1987.

            4          Stratton’s Expense Account, 1985.

            5          Stratton Lawsuit, Correspondence, 1985-1987.

            6          Jurors, Stratton Lawsuit, 1987.

            7          Partial Deposition, Stratton Lawsuit Depositions, Undated.

            8          Court Documents, Depositions, 1985.

            9          Court Documents, Depositions, 1985.

            10        Court Documents, Depositions, 1985.

            11        Court Documents, Depositions, 1985.

2 R      1          Stratton Lawsuit, Deposition Books, 1985, (13 items included).

Series III

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Last updated: May 17, 2013