Reserves Info for Faculty

The course reserves service allows university instructors to place instructional materials such as a small portion of a library-owned book or an article from a journal to be digitized and to be posted on his/her Blackboard class page. Physical items may be placed on course reserves at the library for a shorter circulation period than that for general circulating materials

How to Submit Reserves Requests

Instructors may use the Course Reserve Form to make course reserve requests.

Print and Media Reserves

Based on the information provided, reserve service staff will pull all library owned materials from library collections for processing and place them on reserve at the appropriate service desk.

Electronic Reserves

Electronic reserves are now placed within an instructor's course in Blackboard. The Libraries will serve as a “Librarian” in the course and add reserve materials to an E-reserves folder.

Materials will be requested using the same form as above.

If the course does not already have a Blackboard page, use the Course Reserve Form and we will create one for you.

Items Not Owned by the Libraries

The Libraries will make every effort to rush order materials that are not owned but are essential for course assignments.

Materials borrowed through Interlibrary Loan Service may not be placed on course reserve. An article ordered through Interlibrary Loan is for personal use only. If an instructor wishes to share an article obtained through Interlibrary Loan with a class, then copyright permission is required. Instructors may contact course reserve staff for assistance in obtaining permission from Copyright Clearance Center.

Instructor-Provided Materials

Instructor-owned materials may be submitted at the appropriate library service desk or via email. These materials will be returned to the instructor at the end of each semester. Instructor-owned materials that may have been damaged or lost while on reserve may not be purchased or replaced by the library.

Submission Deadlines

Materials are processed on a first-come, first-processed basis. In general materials will be available on reserve within 72 hours of receipt. However, materials requiring special handling such as purchase or copyright approval may take additional time. Expect delays during high volume periods such as at the beginning of the semester.

Course Reserves Locations and Contacts

Mullins Library Main Service Desk

books, articles, electronic reserves

Mullins Library 222A

Multimedia Services

scores, books, music, videos

Lindley and Kaneaster Hodges, Jr. Reading Room in Mullins Library

Fine Arts Library

books, articles, electronic reserves

Fine Arts Building Room 104

Chemistry and Biochemistry Library

books, articles, electronic reserves

Chemistry Building Room 225

Physics Library

books, articles, electronic reserves


Physics Building Room 221

Loan Periods

Materials may be placed on reserve with the following loan periods:

  • two-hour in-library use only
  • two-hour overnight use (Items may leave the library during the day.)
  • four-hour in-library use only (Performing Arts and Media only)
  • one-day (Mullins, Fine Arts, and Performing Arts and Media only)
  • two-day (Mullins, Fine Arts, and Performing Arts and Media and Physics only)
  • seven-day (Mullins and Fine Arts only)

Materials are routinely removed at the end of a course, the end of the semester, or after a specified date. They will stay on reserve for the current semester only unless otherwise indicated. Upon removal from reserve, personal materials will be returned to the instructor.

The University Libraries Course Reserves Service operates in compliance with U.S. Copyright Law. Instructors are asked to accept full responsibility in complying with the provisions of the Copyright Revision Act of 1976 that governs the fair use of copyrighted objects for educational purposes.

The University Libraries Course Reserves Service provides access to supplementary course materials in support of the University's academic mission and operates in compliance with U.S. Copyright Law.

Instructors are asked to accept full responsibility in complying with the provisions of the Copyright Revision Act of 1976 that governs the "fair use" of copyrighted objects for educational purposes. There are four factors to consider when determining fair use:

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
  2. the nature of the copyrighted work
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole
  4. the effect of the use upon the potential market for or value of the copyrighted work

Submitting a Reserve Request form indicates acceptance of the conditions in the statement of copyright compliance that accompanies the form.

The library will not place materials on reserve if it judges that the nature, scope, or extent of the material is beyond the reasonable limits of fair use.

Fair Use Guidelines

The Libraries will not place material on electronic reserve if it is judged that the purpose, nature, and the effect of a reserve request is beyond the reasonable limit of fair use. Please view the Libraries' Reserves Decision Tree.

Purpose and Character of Use

The Libraries will place materials on reserve only for non-commercial, educational use.

Patrons may use reserve materials for private study, personal reading, research, or for completing class assignments. The Libraries will not charge a fee to patrons for using the reserve materials.

Amount and Substantiality

Only a small portion of a copyrighted work (i.e. a chapter or no more than ten percent of a book, one article from a single issue of a journal) may be accepted for electronic reserves without obtaining copyright permission.

Materials that the Libraries deem to exceed those limits will not be placed on reserve until written permission has been obtained from the copyright holder.

Copyright Notice

Each reserve item must include a copyright notice from the publication to inform users that the work may be protected by copyright law.

Attribution and Citation

All materials submitted for electronic reserve must include appropriate citations and attributions to the source from which they were reproduced.

Course Packs

Course packets sold through the bookstore that are intended for use as textbooks may not be accepted for electronic reserve unless copyright permission has been obtained for each item.

Course Passwords and Access

Access to electronic reserve materials is limited to the instructor(s) and to the students enrolled in the course. .

Recurring Reserve Items

All materials on electronic reserve will be removed at the end of the course. Faculty may be required to obtain permission from the copyright holder if the same material is used subsequently.

Obtaining Copyright Permission

A sample letter for obtaining permissions.