Reserves Info for Faculty
Course Reserve Requests Accepted All Year Long
The University Libraries accept course reserves requests anytime throughout the year.
We are now using LibGuides Reserves to host all our locally digitized material. LibGuides Reserves allows us to designate a date upon which the material will no longer be available, which helps us keep within copyright law.
We no longer post material directly into Blackboard. Instead, we are providing instructors with a direct link to all their course reserve material within LibGuides.
- How to Submit Reserves Requests
- Reserves Locations and Contacts
- Loan Periods
- Copyright and Fair Use
- Reserves FAQs
How to Submit Reserves Requests
Instructors may use the Course Reserve Form to place material on course reserve anytime throughout the semester. This form is for any material an instructor wishes to place on reserve with the except of personal items. Please see the section titled "Personal Material on Reserve" for more information.
Instructors may enter up to 10 individual items on the form for their reserve. If more than 10 items are needed, the form will direct them to upload their syllabus or reading list instead.
If an instructor wishes to place an item on reserve that is not in the libraries current collection, the course reserves staff will make every effort to rush order these items.
Links Created for Course Reserve Material
Individual links will be created for each Course Reserve Form received each semester. Once a course reserves staff receives a Course Reserves Form, they will create a link specifically for that course’s material and share it with the instructor as soon as possible. The instructor may then use the link to post into their Blackboard or share with their students.
In some cases, the reserve link may be assigned a password by the Course Reserves Staff. This is extra security due to copyright fees being paid on some material.
Please note that these links created are only accessible during that current semester. Once that semester concludes the instructor will need to submit a new Course Reserves Form if they wish for their material to stay on reserve and their link stay up to date.
The Course Reserves Staff will provide electronic versions of requested material, whenever possible. Not all material is available digitally, however. If that be the case for any requested material, the instructor will be notified, and the physical material will be provided instead.
Streaming Media Material
The University Libraries has access to several streaming media databases that can be used in any course reserve. If an instructor wishes to place streaming media on reserve, they will need to submit a Course Reserve Form like any other material being requested for reserve.
Streaming media are often licensed for a limited time; therefore, a new Course Reserves Form must be submitted each semester to ensure all streaming media links are up to date and renewed.
Instructors can place their own personal items on course reserve any throughout the semester. To place personal items on reserve, instructors need to bring their personal items to the Help Desk in Mullins Library and request the paper "Personal Item on Reserve" form.
This form is required for us to place personal items on reserve. It gives the course reserves staff permissions to place call number and reserve stickers on the material. It also notifies the instructor that they are required to retrieve their own material at the conclusion of the semester. If the items are not retrieved by the instructor within 60-days of the end of the semester, the material will be recycled.
Interlibrary Loan Material
Material borrowed through Interlibrary Loan Service may not be placed on course reserve. An article or book ordered through Interlibrary Loan is for personal use only. If an instructor wishes to share an article obtained through Interlibrary Loan with their students, then copyright permissions are required. Instructors may submit a Course Reserve Form for assistance in obtaining permission from Copyright Clearance Center.
Course Reserves Requests for accepted anytime throughout the year and they are processed on a first come, first-processed basis. The instructor should receive confirmation that their course reserve request was received within 2-3 business days of submission; however, it may take longer to process the entire request. Material not in the library’s current collection may take additional time to acquire. Please expect delays during high volume periods such as at the beginning of the semester.
Course Reserves Locations and Contacts
books, articles, electronic reserves, streaming media
Mullins Library Room 411
Fine Arts Library
books, articles, electronic reserves
Mullins Library Room 411 (temporary location during FAL renovation)
Chemistry and Biochemistry Library
books, articles, electronic reserves
Chemistry Building Room 225
books, articles, electronic reserves
Physics Building Room 221
Materials may be placed on reserve with the following loan periods:
(Note: Loan periods are for physical items being placed on reserve only. Digital material will not have loan periods)
- 2 Hour Reserve
- 4 Hour Reserve (Multimedia Resources Only)
- 2 Day Reserve
- 7 Day Reserve
Materials are routinely removed at the end of each semester. They will stay on reserve for that current semester only, unless indicated otherwise. Upon removal from course reserve, personal material will be placed on the hold shelf in Mullins Library for the instructor to retrieve at their earliest convenience.
Copyright and Fair Use
The University Libraries Course Reserves Service provides access to supplementary course materials in support of the university's academic mission and operates in compliance with U.S. Copyright Law.
Instructors are asked to accept full responsibility in complying with the provisions of the Copyright Revision Act of 1976 that governs the "fair use" of copyrighted objects for educational purposes. There are four factors to consider when determining fair use:
- the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
- the nature of the copyrighted work
- the amount and substantiality of the portion used in relation to the copyrighted work as a whole
- the effect of the use upon the potential market for or value of the copyrighted work
Submitting a Reserve Request form indicates acceptance of the conditions in the statement of copyright compliance that accompanies the form.
The library will not place materials on reserve if it judges that the nature, scope, or extent of the material is beyond the reasonable limits of fair use.
Fair Use Guidelines
The Libraries will not place material on electronic reserve if it is judged that the purpose, nature, and the effect of a reserve request is beyond the reasonable limit of fair use. Please view the Libraries' Reserves Decision Tree.
Purpose and Character of Use
The Libraries will place materials on reserve only for non-commercial, educational use.
Patrons may use reserve materials for private study, personal reading, research, or for completing class assignments. The Libraries will not charge a fee to patrons for using the reserve materials.
Amount and Substantiality
Only a small portion of a copyrighted work may be accepted for electronic reserves without obtaining copyright permission.
Materials that the Libraries deem to exceed those limits will not be placed on reserve within Copyright Clearance permission received.
Each reserve item must include a copyright notice from the publication to inform users that the work may be protected by copyright law.
Attribution and Citation
All materials submitted for electronic reserve must include appropriate citations and attributions to the source from which they were reproduced.
Course packets sold through the bookstore that are intended for use as textbooks may not be accepted for electronic reserve unless copyright permission has been obtained for each item.
Course Passwords and Access
Access to selected electronic reserve materials is limited to the instructor(s) and to the students enrolled in the course. A new Course Reserves Form must be submitted each semester to renew copyright protected material.
Recurring Reserve Items
All materials on electronic reserve will be removed at the end of the course.