Duplication Fees and Policies
As an aid to researchers, Special Collections allows researchers to create and request reproductions for their personal use as well as publication. Donor-imposed restrictions and processing status may limit the availability of reproductions. Researchers agree to abide by any and all restrictions as communicated by staff when materials are requested for use.
All required forms must be completed and payment made prior to completion of an order.
Allow up to 15 working days (3 weeks) from the date the order is finalized and payment received for completion of an order; this does not include shipping time for mail orders. Large or complex orders may require more time to complete.
Fees for photocopy orders are calculated based on the approximate size of the order. Researchers are encouraged to request a quote for services prior to placing their orders. A breakdown of the page ranges and associated fees is listed below.
Delays may occur due to phase II of the Mullins Library renovation. Please review our Temporary Policies and Procedures to learn more.
Deposit of reproductions (including but not limited to photocopies, photographs, and digital files) in another repository is prohibited without consultation with and approval from Special Collections.
Copyright
Providing reproductions of material does not convey or imply permission to publish or to duplicate materials for others.
All services are subject to U.S. Copyright Law. Researchers are responsible for determining the copyright status of materials intended for publication and securing applicable rights and permissions prior to publication. Special Collections reserves the right to refuse a duplication order if, in our judgment, fulfillment of the order would violate copyright law.
Citation
Special Collections requests that all use of materials from our collections be accompanied by a citation in the following form:
[Title or description of item]. [Name of collection, collection number, box number, item number]. Special Collections, University of Arkansas Libraries, Fayetteville.
For further information, see the Special Collections citation guide.
Notification of Intent to Publish
Special Collections is interested in learning about the use of materials from the collections. Prior to publication in print or online, display, performance, or distribution, first complete and submit a Notification of Intent to Publish form. Researchers are responsible for determining copyright status of materials intended for publication and securing applicable rights and permissions prior to publication.
Types of Duplication Services Provided
| Duplication Service | Prices |
|---|---|
PDF – limit 450 pages |
No charge |
High-resolution scans - limit 15 scans |
Current University of Arkansas faculty, staff, and students: no charge Current Arkansas residents: no charge All other researchers: $10 per image |
High-resolutions scans of oversized material – limit 15 scans |
Current University of Arkansas faculty, staff, and students: no charge Current Arkansas residents: no charge All other researchers: $16 per image |
Audio / video reproduction from CD, DVD, VHS tape, Cassette tape, and Reel-to-reel tape - limit 5 conversions |
No charge |
Audio / video reproduction requiring transfer from other media |
Service provided by an off-campus vendor. Fees based on cost from vendor plus courier fees and postage (if applicable). |